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Post-Inventory Submission Tasks

This article is for systems operating in states that use 120Water for compliance submissions (including inventory and other required reporting).

You Submitted Your Inventory! What Happens Next?

First things first: great work! 🎉 Submitting your compliance data is a major milestone. We know it takes time and coordination, and we’re proud of your team for getting it across the finish line.

Once your submission has been completed, there are a few important next steps:

  • Check your submission status

  • Review state feedback

  • Leave comments or respond to state messages

  • Make updates and resubmit if needed

 

How to Check Your Submission Status

There are two ways to view your submission status in the 120Water Portal:

Option 1: View All Submission Attempts
  • Log in to the 120Water Portal.

  • Navigate to the State Reporting tab.

  • Click on the Submissions tab.

From here, you can view:

  • All past submission attempts

  • The status of each submission

  • Additional details related to each filing

Option 2: View Status from the Compliance Card

  1. Log in to the 120Water Portal

  2. Navigate to the State Reporting tab

  3. Locate the Compliance Card

  4. View the current Submission Status

You may see one of the following statuses:

Not Submitted
Your utility has not submitted data to the state through 120Water yet.

Submitted
Your utility has submitted data, but the state has not opened or reviewed it yet.

In Review
The state is actively reviewing your submission in the 120Water State Portal.

Accepted
The state has reviewed your submission and deemed it compliant 🎉

Voided
The state voided the submission due to a non-compliance-related issue (such as duplicate submission, incorrect submission period, etc.), or your utility requested to resubmit.

Rejected
The state reviewed the submission and found it non-compliant due to missing or incomplete data. Additional follow-up and corrections will be required.

Failed
A system error occurred when processing the submission from the PWS Portal to the State Portal. You should attempt to resubmit.

How to Review a Submission

To review details of a submission:

  1. Go to the State Reporting page
  2. Select the Submissions Tab
  3. Click into the submission record
  4. Review:

    • Submission Details

    • Status

    • Activities from State (from the ellipsis menu to the right)

If the state has added comments or requested additional information, you’ll see those notes within the Activities on the submission.

 

 

 

 

In the event that your submission was rejected or voided by the state, you'll need to make any adjustments to your data and resubmit the inventory in the same manner that you did the first time. 

How to Leave a Comment or Message the State

The platform allows two-way communication directly within a submission.

To leave a comment:

  1. Open the State Reporting page, click into Submissions

  2. Navigate to the Show Activities section from the ellipsis menu to the right

  3. Click Add Comment (or similar action button)

  4. Enter your message

  5. Click Send

You’ll be able to see all previous messages, status updates, and more in the thread for that submission. This keeps communication centralized and documented.


The state may communicate with you directly in the platform, and you can also send messages or questions to them. Below are step-by-step instructions.

If Your Submission Is Rejected or Voided

If the state rejects or voids your submission:

  1. Review the state’s comments carefully

  2. Make necessary data adjustments

  3. Resubmit through the same process used originally

Always confirm that corrections address the specific feedback provided before resubmitting.

Ongoing LCRI Requirements & Resident Notifications

As of October 16, 2024, LCRI requirements are officially in effect.

If your submission includes Lead (LSL), Galvanized Requiring Replacement (GRR), or Unknown service lines, the following requirements now apply:

30-Day Notifications
  • Residents with Lead, GRR, or Unknown service lines must be notified within 30 days of submitting the initial Service Line Inventory (SLI).

  • Annual notifications must continue for these customers until their service line status changes to Non-Lead.

Public Education Requirements
  • Tier 1 public notice must be issued within 24 hours if a Lead Action Level Exceedance (ALE) occurs at the 10 ppb threshold.

Ongoing Inventory Updates
  • Continuously update your SLI to reflect:

    • Verified service line materials

    • Connector materials

    • Full or Partial Replacements

Looking Ahead: Post–November 1, 2027 Compliance

By November 1, 2027, systems must meet full LCRI compliance requirements, including:

  • Submission of a comprehensive baseline inventory

  • Public accessibility of inventory data

  • Replacement planning if lead or GRR lines are identified

After that date, systems must:

  • Submit annual inventory updates (beginning January 30, 2029, and annually thereafter)

  • Replace LSL/GRRs at a minimum 10% annual rate (if applicable)

  • Continue required customer notifications and sampling requirements