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      How to Manage Submission Periods

      Submission Periods allow state agencies and regulatory bodies to define specific compliance windows for collecting and managing submission data under regulations such as the Lead and Copper Rule Revisions. With this feature, you can create, edit, open/close, and delete submission periods, as well as customize how overdue statuses are calculated.

      Getting Started

      1. Access the Feature

        • Navigate to the gear icon in the top-right corner of your State Dashboard.

        • Click into the Submission Periods tab under Account Settings.

      2. Create a New Submission Period

        • Click “+ New Submission Period.”

        • Name your period (e.g., 2027 LCRI Inventory).

        • Choose the Submission Type (currently “Inventory” is the only option).

        • Set a Due Date (e.g., October 16, 2027).

        • Optionally set a Close Date if you want to enforce a final cutoff.

      Customize Overdue Logic

      Choose how the system calculates whether a submission is overdue:

      • First Submission Date: Once a system submits any version before the due date, follow-ups are not marked overdue.

      • Submission Date: Any version submitted after the due date is marked overdue, regardless of earlier submissions.

      🧠 Example: If a PWS submits on October 2, 2025, but submits changes on November 5, using “First Submission Date” logic would not mark them overdue.

      Opening & Closing Periods

      • When you're ready to accept submissions, toggle the status to “Open.”

      • To pause or prevent submissions, toggle back to “Closed.”

      ⚠️ Opening a period means utilities can begin submitting inventory data linked to that period.

      Editing or Deleting Periods

      • Use the pencil icon to rename or edit period details.

      • Use the trash icon to delete a period—but only if no data has been submitted under it.

      🔒 Note: Submission periods with existing data cannot be deleted to preserve submission history.

      Tips & Best Practices

      • Plan ahead: Set up your periods before communicating submission timelines to water systems.

      • Avoid data loss: Double-check that a period is unused before deletion.

      • Document overdue rules: Ensure clarity for how you want submissions evaluated for compliance.

      Support

      Questions about managing submission periods? Reach out to your 120Water representative or email support@120water.com.